The information which you provide, and any other information obtained or provided during the course of your application for your annual Port and Haven Conservancy Fee, will be used solely for the purpose of processing your application and dealing with you as a Stakeholder in the Port and Haven – such as if your boat has suffered in some way we can contact you swiftly. The Harbour Master regularly passes through moorings looking out on your behalf.

Your data will not be shared with any third party for marketing or commercial purposes without first obtaining your explicit written consent.

Data Privacy Notice

The Sandwich Port and Haven Commission – being a small organisation – is not required to register with the Information Commissioner as indicated by the online assessment questionnaire. It is accordingly not registered. This all in compliance with the General Data Protection Regulations (GDPR) which came into force on 25th May 2018. The Data Controller is the Clerk to the Commissioners for the times being.

Purpose. The Commissions legal reason for processing data is ‘legitimate purpose’, in relation to executing its legal responsibilities enshrined in the Acts of Parliament of 1925 and 1847 (the Principle Act), all in connection with the levying of Tolls, Rates and Dues upon all vessels using The Haven and Quays.

Exception. The Sandwich Sailing and Motor Boat Club (SSMBC) is not included in this notice, being the declared collector of fees, rates and dues on behalf of the Sandwich Port and Haven Commissioners for vessels kept on the SSMBC moorings. The SSMBC exclusively holds all member data. The SSMBC Data Controller is the club Secretary for the times being.

As such The Commission will ensure that data held is:

Adequate, relevant and not excessive being the data collected in the fiscal and statutory management of ‘The Haven’, inclusive of infringement of Byelaws personal information records.

Accurate and up to date. It is the users of The Haven responsibility to keep the Clerk to the Commissioners – the Data Controller – informed of any changes of personal data in connection with their use of The Haven.

Not kept for longer than necessary – and in particular banking data which will be destroyed upon a person’s cessation of the use of The Haven. Other information will be held as appropriate for archival / historical records of this ancient port.

Secure. The full electronic data files are held on a computer and memory sticks not kept in the Fishergate office address of the Sandwich Port and Haven, but elsewhere and protected by password on those devices. Those devices are not connected to a network.

Access to personal information. The Data Controller will provide you – upon request – full details of your personal data held by The Commission.

Sensitive Data. 

No sensitive data is held other than record of Byelaws infringement.

Reasons for processing data. 

Data is processed in order to:

Promote safe use of The Haven.

Provide services to users of The Haven.

Maintain accounts and collect fees and rates.

Promote and facilitate leisure and commercial use of The Haven.

Signed: Mrs Andrea Kelly Date: 7th June 2018

Clerk to the Commissioners.

Reviewed 18th March 2019 by Robert Holden.